Phone greeting and voicemail script generator.
Choose the occasion, your type of business and your opening hours: you get a short script in English and German, polite and ready to record yourself on your phone. For your greeting, after-hours message, public holiday, Christmas closure, annual holiday and voicemail.
Everything runs in your browser. Nothing is stored or sent to us.
How to record the message on your phone.
A real voice from your business sounds familiar, and callers know right away that they have the right number. All you need is a phone and a quiet room.
A room with carpet, curtains or shelves has little echo. Close the windows, turn off the radio, set your phone to “Do not disturb”.
iPhone: “Voice Memos”. Android: the Recorder app. Hold the phone about 20 cm from your mouth, slightly to the side.
Read the text aloud twice. Then: a moment of silence, speak calmly and a little slower than usual, smile, a moment of silence at the end.
Do two or three takes and listen to the best one, ideally through the phone speaker, the way callers hear it.
Share the file (for example by AirDrop or email to yourself) and upload it to your phone system. MP3, M4A or WAV are common.
Under Telephony → Setup → Announcements & menus you record the message right in the browser or upload the file from your phone (MP3, WAV, M4A, OGG, WebM or FLAC). The phone system picks up changes within a few seconds. There is deliberately no computer voice: every account records its own announcements. Phone guide
What makes a good phone message.
Short
Greeting under 10 seconds, after-hours message or voicemail usually 15 to 30 seconds. The generator shows you the approximate length.
Most important first
Who are they calling, are you open, when are you back? Only then how else to leave a message.
Specific times
“We'll be back on Monday 4 January” helps more than “after the holidays”. The generator adds the weekday for you.
No filler
“Your call is important to us” and long hold-music lines waste time. Better one clear way: voicemail, WhatsApp or email.
Switch in time
Turn holiday messages on the day before and back afterwards. A phone system with a holiday calendar does it for you.
Practices: emergency numbers
In Austria the health hotline 1450 and the ambulance 144, in Germany the out-of-hours medical service 116 117 and the emergency number 112. The generator adds them for practices.
Common questions.
What should an after-hours phone message say?
Short and specific: who the caller has reached, that you are closed right now, when you can be reached again, and how else to leave a message, for example by WhatsApp, email or voicemail. Medical practices should add the emergency numbers.
How long should a phone greeting be?
A greeting ideally under 10 seconds, an after-hours message or voicemail usually 15 to 30 seconds. Leave out anything callers do not need.
Should I record the message myself?
Yes. A real voice from your business sounds familiar, and callers know right away that they have the right number. A quiet room and a phone are all you need; see the guide above.
Which public holidays does the generator know?
The public holidays in Austria and the nationwide public holidays in Germany for the next 12 months. For other countries or regional holidays, choose “Other country” and enter the date yourself.
Is anything I enter stored?
No. The text is created in your browser. Company name, hours and numbers are neither stored nor sent to us. How we measure this website (without cookies) is described in the privacy policy.
Related: Win back missed calls with WhatsApp · Virtual phone system for small businesses
This generator comes from The-Y CRM: one inbox for WhatsApp, email, phone and web chat, with its own phone system in the browser. There you upload your announcement, set opening hours and public holidays, and win back missed calls with WhatsApp. The free plan is free for up to 3 users. If you like, we set it up with you for free.