Operational Systems & Venture Hub

Operational systems — for companies, with partners, as our own ventures.

The-Y is the platform of Thomas Nuri Yilmaz, BSc. This is where systems, partner projects and our own ventures are built — to make operational workflows clearer, more measurable and easier to steer. No tool-selling, no AI hype.

hands-on delivery tool-agnostic close to leadership
Example system view with demo data — no real customer data.
By Thomas Nuri Yilmaz, BSc — Head of IT since 2022, at the intersection of leadership, IT, support, marketing, sales and day-to-day operations.
Three ways to work with The-Y

Not a classic service provider. A hands-on systems & venture hub.

The operator behind The-Y

The-Y isn't a pitch. It's proof of how I work.

Thomas — the operator behind The-Y

Since 01/09/2022 I have officially been Head of IT — in substance I work at CTO / digital-operations level. From first-level support and staff onboarding through project planning and presentation to complete IT and operations projects from idea to delivery, directly with owners and leadership.

I'm the interface between IT, leadership, support, marketing, sales and the day-to-day. My real strength: turning chaos into order — defining things cleanly, making losses visible, making numbers usable, and building systems so that clean profit can actually emerge.

„IT is not the product I sell. IT is the tool a company should work better with."
Head of IT since 2022BScCTO / digital-ops leveldirectly with leadershiphands-on
What The-Y works on

Broad operational leverage — not a single tool.

Internal systemsSupport & CRMReporting & steeringMarketing & sales processesPaymentsAutomationInfrastructure & hostingAI enablementOperational process designDomain / legal-adjacent topics (international)
From real work

Anonymized project patterns from actual work.

No client names, no polished numbers — just what I really built and improved.

Customer communication
Customers wrote to individual staffAll in one tool, centrally via service@
Steering & numbers
No overview of sales performanceDaily reports for team & leadership
Customer data
Expensive WhatsApp system, data expired at the limitIn-house solution, customer data retained
Accounting / controlling
1–2 weeks of manual workaround 30 minutes, automated
Payments
Payment options limited / manualStripe & Adyen integrated
Web & systems
Scattered WordPress sitestaken over, moving to static & self-built

More areas of practice:

CRM systemsMarketing & sales systems (landing pages, reels, upload plans)internal tool „Kleinnuri" (replaced manual tasks)PBX telephony continuedRestaurant systems builtAI meaningfully established in the teamDomain / legal topics international (incl. Brazil)Main sales website measurably improvedAutomations from small to large
For companies · the problem

The tools aren't the problem. The gaps between them are.

A request comes in via WhatsApp — but isn't documented properly.

Later, nobody knows what was discussed.

The email sits with one person — the CRM knows nothing about it.

If that person is out, the request is gone.

The customer calls — but nobody can see the status.

„Let me check" instead of a clear answer.

A lead lands in the form — but is handled too late.

By the time someone reacts, they've bought elsewhere.

Staff copy data between mail, Excel and CRM.

The same info typed three times — three sources of error.

Leadership doesn't know how many requests are open.

Steering by gut feeling instead of by numbers.

What changes afterwards

From problem to a process you can steer.

BeforeRequests sit with individual people.
AfterEvery request has a status and an owner.
BeforeLeadership steers by gut feeling.
AfterOpen requests, response times and bottlenecks are visible.
BeforeTools exist side by side.
AfterOne clear process connects them.
BeforeAI/bots make the chaos worse.
AfterProcess first, then automation.
The system layer The-Y builds

What matters isn't the tool — it's that the process works.

The-Y builds the system layer that makes the process steerable — with whatever tool fits: existing systems, APIs, open source, automation, custom tools or ready-made platforms. The tool follows the process, not the other way around.

SOURCES TARGETS The-Y system layer Automation · APIs · custom tools WhatsApp Email Chat / Messaging CRM API / Webhooks Dashboards Web form Excel / CSV

Under the hood

Tools as needed — existing systems, open source, automation, chat/ticketing platforms, APIs or custom tools. The tool follows the process, not the other way around.

For companies · product surfaces

This is what the resulting systems look like.

Unified Inbox

All customer requests in one inbox

For whomBusinesses with many channels and high request volume.
ProblemWhatsApp, mail, phone & form are scattered.
AfterEvery request visible, with status & owner.
Result: no request gets lost anymore.

All 10 modules & offers →

unified inbox · Example Ltd
Demo data
M. HuberWhen is the technician coming?newTA2m
Café SonnhofQuote #A-231 — question on item 3routedSB14m
+43 660 12…Emergency — water damage, urgent>24h1d
FormEnquiry: AC for new build, 3 roomswaitingSB1d
Bau SteinerThanks, the appointment works!doneTA2d
Example system view with demo data.
Build our own · Ventures

Our own systems that become products.

● Live

kunden-support.at

An own venture from the hub: all customer requests in one system — WhatsApp, email, phone and form into a steerable support inbox, auto-routed, cleanly into the CRM, visible on the dashboard. Usable as a concrete offer for companies.

kunden-support · inbox7 open
Demo data
M. HuberWhen is the technician coming?newTA2m
Café SonnhofQuote #A-231 — questionroutedSB14m
+43 660…Emergency, urgent>24h1d
Entry points

Clear ways in — as a project, retainer or partnership.

Mini-Audit

One concrete bottleneck, honestly assessed.

ResultPrioritized immediate recommendations.Duration3–5 days
Guideline from490 €

Operations Audit

Process map, bottlenecks, costs & roadmap.

ResultA roadmap for leadership & team.Duration2–4 weeks
Guideline from2.500 €

Support & CRM Cleanup

Bundle channels, route, clean up CRM, dashboard.

ResultSupport as a system.Duration3–6 weeks
Guideline from3.500 €

Popular90-Day Automation Sprint

1–3 real systems go live in 90 days.

ResultDelivery, not consulting.Duration90 days
Guideline from7.500 €

Fractional Digital Operations Lead

Your external digital/automation lead, ongoing.

ResultContinuous delivery & steering.Durationongoing
Guideline from1.500 €/month

Partnership / Equity

System-building & delivery as a value contribution — instead of a plain invoice.

ResultBuilding together.ModelEquity · Share · Retainer · Hybrid
after a talk

All amounts are guideline values, not fixed prices. Every project is assessed individually — depending on scope, goal, risk, existing systems, involvement, model and desired outcome. Whether client project, retainer, revenue share or partnership: what matters is long-term value, not a list price.

Next step

Tell me where it's stuck.

In a first call we take the time to properly understand your situation. Then we say honestly whether a Mini-Audit, a Sprint, a mandate or a partnership model makes sense.

Thomas
You talk directly with me — not a sales team.
office@the-y.at · approx. 30–45 min, depending on the topic